Job Administrative Assistant in Ottawa
Who We Are
BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com
SUMMARY
The Administrative Assistant I is responsible for a range of administrative duties including, answering calls, document management, servicing office equipment, conference room bookings and travel bookings.
KEY DUTIES & RESPONSIBILITIES
- Carry out the day-to-day execution of clerical duties to ensure BGIS is provided with administrative support
- Attend to all document management tasks including, filing, mail (internal/external/ courier), photocopying, word-processing as required, and coordination / assembly of documents for binders, communications and newsletters
- Create and maintain simple spreadsheets
- Service office equipment, notify service supplier if unable to resolve issue
- Arrange travel and/or conference room bookings as required
- Maintain client satisfaction and positive relations with BGIS external contacts
- Other related general administrative duties as required
- Other duties as assigned
MINIMUM EDUCATION: High school education
JOB-RELATED EXPERIENCE: One year or less
KNOWLEDGE AND SKILLS
- Requires one (1) year or less of administrative experience
- Strong computer skills, proficient with MS Office
- Self-motivated
- Ability to work independently
- Strong time management skills and organizational skills
- Ability to communication both written and verbally
- Strong customer focus
Licenses and/or Professional Accreditation
- None required
About BGIS
CEO: Gordon Hicks
Revenue: $100 to $500 million (USD)
Size: 5001 to 10000 Employees
Type: Company - Private
Website: www.bgis.com
Year Founded: 1992