Job Administrative Assistant in Edmonton

Job Number: 46508

Looking for a dynamic senior-level administrative assistant position?

Join the City of Edmonton’s Legal Services team as a Branch Administrative Assistant! Working in a fast-paced office, you will use your in-depth administrative expertise to effectively support the Branch Manager’s Office. Key priorities include actioning high-priority requests which require agility, discretion and significant attention to detail.

In developing and maintaining relationships across the City of Edmonton, strong written and verbal communication skills will be your keys to success. If you possess a high degree of technical proficiency, organizational skills, initiative and confidence, we look forward to hearing from you!

With a focus on the City of Edmonton’s Cultural Commitments, you will:

• Act as the main administrative point of contact to ensure all inquiries and Council reports are reviewed and approved in a timely manner
• Anticipate executive-level administrative needs and provide timely solutions
• Proactively manage the Branch Manager/City Solicitor’s calendar and related briefing materials
• Draft and edit documents to support day-to-day operations, including agendas, reports, memos, letters and other correspondence
• Engage the Legal, Insurance and Claims, and Corporate Security sections on a wide variety of requests
• Coordinate requests for information under the Freedom of Information and Protection of Privacy (FOIP) Act
• Understand and recognize politically sensitive and/or confidential issues
• Undertake projects and special assignments assigned by the Branch Manager/City Solicitor or the Branch Leadership Team

Qualifications:

• Completion of Grade 12, including business subjects, or completion of an appropriate certificate program from an approved post-secondary institution
• Additional related education and training is strongly preferred (e.g., Legal Assistant or Paralegal diploma)
• Minimum of four years of progressively responsible and diverse administrative experience
• Exemplary calendar management and interpersonal skills
• Ability to independently assign and coordinate requests
• Proven ability to summarize reports or other material and compose effective correspondence
• Ability to adapt to changing priorities
• Advanced computer skills, including the ability to use a variety of office software; proficiency with the Google suite of applications is an asset
• Ability to work independently within established policies and procedures
• Ability to manage confidential information on a routine basis with a high degree of judgement and discretion
• Demonstrated ability to achieve results in the context of a respectful, inclusive and service-minded style
• Demonstrate service excellence, embracing diversity and promoting inclusiveness
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture
• Hire is dependent on Criminal Records Check satisfactory to the City of Edmonton, and there may be a cost associated with this requirement
• Applicants may be tested

The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply. To learn more, see the Art of Inclusion: Our Diversity and Inclusion Framework here: https://bit.ly/3hd2d95.

The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact Employment@edmonton.ca

Up to 1 permanent full-time position

Hours of Work: 33.75 hours, Monday to Friday

The weekly hours of work for this position are currently under review and may change at a future time. This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite.

Salary: $29.385 to $36.808 hourly ($51,769 to $64,846 annually)

Talent Acquisition Consultant: RD/MZ

Classification Title: Administrative Assistant I

Posting Date: Apr 28, 2023

Closing Date: May 11, 2023 11:59:00 PM (MDT)

Number of Openings (up to): 1 - Permanent Full-time

Union : Out of Scope

Department: Legal Services

Work Location(s): Chancery Hall, 9th Floor, 3 Sir Winston Churchill Square Edmonton T5J 2C3