Job Administrative Assistant in St. Catharines

Municipal Agencies

Summary:

To provide administrative support and to act as confidential assistant to the Director of Municipal Works.

Duties and Responsibilities:

  • Provides full range of administrative/secretarial assistance to the Director of Municipal Works on various matters including but not limited to the preparation of correspondence, reports, minutes, coordinating and scheduling appointments and meetings with all levels of management, elected officials, other government offices and public.
  • Plans and coordinates the clerical and administrative support functions of the Director of Municipal Works, including budget preparation.
  • Monitors departmental budgets, including processing of vouchers, the preparation of requisitions for departmental purchases with final approval by the Director of Municipal Works.
  • Responds directly on matters of routine nature and prepares backup information and responses for approval and action by the Director of Municipal Works.
  • Undertakes the research and assembles relevant information required by the Director of Municipal Works for response to inquiries, complaints and preparation of reports.
  • Follows up on directives or enquiries to ensure they have been dealt with in an appropriate manner.
  • Receives incoming mail, directs to appropriate recipients and follows-up as directed.
  • Deals with visitors and telephone calls for Municipal Works redirecting to appropriate source or providing assistance or information where possible.
  • Books and coordinates all travel arrangements and registrations for attendance at conferences and conventions for the Director of Municipal Works and department managers.
  • Maintains confidential files for the Director of Municipal Works.
  • Performs other similar and related duties, as required.

Accountable for:

  • The effectiveness and efficiency of the clerical activities for the Director of Municipal Works.
  • The safekeeping of all Municipal Works records.

Position Requirements:

  • A minimum of graduation from a community college program in office administration.
  • Three years’ experience as a confidential administrative assistant, preferably in a Municipal setting.
  • A good working knowledge of government and government administration at all levels; and a thorough knowledge of City and departmental policies.
  • The ability to communicate effectively, with tact and courtesy, with elected officials, staff, the public, and outside agencies.
  • The ability to recognize and keep confidential information.
  • Excellent word processing and knowledge of computers.
  • A demonstrated commitment to enhancing a safety culture.
  • Proven completion of Ministry of Labour Worker Health and Safety Awareness training.
  • A valid Ontario driver’s licence, Class “G”, with a clean driving record.

Salary Range: Minimum $50,766 annually; Maximum $63,458 annually *2022 rates (2023 adjustment TBD)

Expected Work Location: 383 Lake St, Lake St Service Centre

Hours of Work: 35 hours per week

Applications will be accepted online at www.stcatharines.ca/jobs. Applications received any other way will not be accepted.

The City of St. Catharines is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process.

Job Types: Full-time, Permanent

Salary: $50,766.00-$63,458.00 per year

Benefits:

  • Company pension
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • Tuition reimbursement
  • Vision care

Schedule:

  • Monday to Friday

Work Location: In person

Apply Here

About City of St. Catharines

CEO: Brian McMullan
Revenue: $100 to $500 million (USD)
Size: 1001 to 5000 Employees
Type: Government
Website: www.stcatharines.ca\