Job Administrative Assistant in Vancouver

We are looking for a Receptionist/Office Assistant to be part of our Administration team. This role involves supporting the office with administrative duties such as purchasing supplies, operating the printer and helping with catering for social events. We would love to hear from you if you are hard-working and passionate about keeping things organized and helping others!

Responsibilities:

• Answers phone and in-person inquiries and routes to appropriate staff members if required. Inform staff of appointment arrivals.
• Sorts and distributes incoming mail and processes outgoing mail.
• Maintains filing systems and other records.
• Performs general word processing and typing from rough drafts or general instruction, including correspondence, reports, forms and documents.
• Assists with designing, formatting, updating and printing internal and external documents.
• Operates office equipment such as computers, printers, copiers, facsimile equipment, and a simple switchboard.
• Supports the key access control system for the office, including processing key cards and assigning/revoking access.
• Liaise with building management and vendors as needed to resolve any concerns.
• Monitors, orders and receives supplies, including office, kitchen, and janitorial.
• Maintains meeting room bookings within the office.
• Ensures that the office, meeting room, kitchen and other areas are clean and tidy.
• Assist in ordering lunch and catering for executives and company events.
• Performs other related duties as required.

Education and Experience:

• Administrative assistant Diploma or an equivalent combination of education and experience.
• Two years of recent related experience in a similar role.
• Excellent computer proficiency and experience with MS Word, Excel, PowerPoint, Publisher and Outlook.

Skills:

• Exceptionally well organized, dependable, and able to set priorities to meet deadlines efficiently and accurately. Must be able to multi-task, take direction and work independently.
• Demonstrated proficiency in written, oral and interpersonal communication skills.
• Strong attention to detail and high standards for quality output
• Ability to maintain strict confidentiality, use discretion, diplomacy, and tact.
• Ability to multi-task and problem-solve.
• Enthusiastic, outgoing, and positive attitude with great flexibility and initiative.
• Team player – maintain positive working relationships, both internally and externally.
• Excellent oral and written communication skills.
• Anticipate, understand, and respond to the needs of staff and clients to meet or exceed.
• Ability to work efficiently in a fast-paced work environment.