Job Administrative Assistant in Vancouver

About the role:

DMCL Chartered Professional Accountants is looking for an Administrative Assistant for our Vancouver office. The ideal candidate will have exceptional organizational and communication skills with a keen eye for details and a can-do attitude! As an Administrative Assistant, you will support DMCL’s partners and play a pivotal role as the primary point of contact for administrative and support matters.

Our administration team is made up of office managers, receptionists, executive and administrative assistants who work diligently to support our people and keep our offices running smoothly. Whether in-person or on the phone, our clients can count on this team to connect them with the people and resources they need to achieve and exceed their business goals.

How you'll make a difference:

• Daily mail distribution and bank runs;
• Assist with client communication and correspondence (set up new clients in our database, send correspondence, answer and direct calls);
• Assist with client billings, invoicing and follow-up notifications for collections;
• Compile client financial packages and assist with the lock-down and electronic filing of files;
• Coordinate and collaborate with other staff and Partners to help complete the administrative requirements to get tasks completed;
• Additional responsibilities, including but not limited to: preparing documents, filing, scanning, organizing paperwork, meeting organization, assisting with projects and other administrative duties when necessary.

Who you are:

• 1-2 years of administrative experience, preferably in a professional services firm and/or completion of an office administrative certificate or equivalent.

Required Knowledge, Skills and Abilities:

• Detail oriented individual with superior organizational skills;

• Excellent English communication skills, both written and verbal;
• Self-motivated, results-oriented individual who demonstrates initiative and maturity under pressure;
• Exceptional interpersonal skills with a strong focus on client service and a high degree of professionalism;
• Ability to develop a positive rapport and convey concepts and services with clients;
• Ability to work in a confidential environment and handle sensitive information with complete discretion;
• Ability to prioritize and manage multiple tasks and deadlines;
• Ability to be flexible and available for overtime as needed;
• Proficient computer skills, including Microsoft Outlook, Word, Excel and Adobe Acrobat.

What DMCL Offers:

• A standard 35-hour work week;

• Flexible time during the summer months;
• Paid overtime at all levels or time off in lieu of overtime;
• Continued professional development;
• Flexible work arrangements;
• Competitive benefits package, including a wellness allowance.

Standard schedule for this position is Monday to Friday 9:00 AM - 5:00 PM, some overtime is required during the months of March and April for busy season.

Your Next Step:

Submit your resume and cover letter through our website by clicking the Apply for This Job button.

About Us:

Dale Matheson Carr-Hilton LaBonte LLP (DMCL) is a full-service accounting firm dedicated to helping our clients achieve and exceed their business goals, no matter how ambitious. As a leading Canadian firm with global reach, we continue to remain agile and responsive, providing clients with personalized and strategic solutions specific to their industry.

With 32 partners and over 300 team members spread across Vancouver, Surrey, Tri-Cities (Port Coquitlam) and Victoria, working at DMCL means being part of a diversified team of expert advisors that view every day as a new opportunity to contribute to the success of our clients: solving costly problems, building long-lasting relationships and always striving for excellence.