Job Administrative Assistant in Drumheller

Job Information

Job Requisition ID: 41709

Ministry: Culture

Location: Drumheller - Royal Tyrrell Museum of Palaeontology

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Regular

Scope: Open Competition

Closing Date: May 5, 2023

Classification: Subsidiary 01B 3625 Administrative Support 5

About Us

The Ministry of Culture works to improve Albertans’ quality of life through support of cultural development, historical preservation, and increased gender equality by building a vibrant cultural sector. The Ministry supports the development and sustainability of Alberta's creative and cultural industries, artists and the arts community, recreation and sport, the non-profit / voluntary sector, and increasing gender equality by working with ministries to make sure gender and other identity factors are reflected in Alberta government policies, programs, and legislation.

Role

An opportunity exists for an experienced financial administrator to join the Royal Tyrrell Museum, one of Alberta’s premier cultural attractions.

The Royal Tyrrell Museum of Palaeontology is an internationally recognized public and scientific museum, mandated with the collection, preservation, protection, presentation, and interpretation of paleontological history, with a particular emphasis on Alberta’s rich fossil heritage. As a key staff member that works with personnel throughout the Museum, you will contribute significantly to advancing these institutional goals.

Reporting to the Director, Operations and Finance, you will work independently in the role of Financial Administration. Primary duties include purchasing on behalf of all Museum personnel, coding invoices and contracts, budget administration, budget reconciliation of all expenditures and revenue, reconciling reports, generating and submitting financial information to Museum Management and Heritage Division financial representatives, asset and surplus management, and daily cash verification.

The successful candidate will have significant purchasing and accounting experience. This position requires a well-rounded, analytical, process-orientated individual who has a problem-solving approach. You should possess a natural aptitude for learning and working with computer software systems and enjoy a fast-paced environment.

Qualifications

Business Administration Diploma (2-year), plus three (3) years related experience; or equivalent as described below.

Proficiency with Microsoft Excel and working knowledge of Microsoft Word.

Equivalency: Directly related education or experience considered on the basis of one (1) year of education for one (1) year of experience, or one (1) year of experience for one (1) year of education.

Work experience in a position that required well-rounded skills to perform multifaceted functions (e.g., sole administrator in a small business), is beneficial.

The following will be considered assets:

• Knowledge of Alberta government financial procedures and policies
• Knowledge of 1GX software – finance modules
• Accounting major (within Business Administration Diploma)

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies:

Critical competencies for this role include:

• Drive for Results
• Develop Networks
• Build Collaborative Environments
• Develop Self and Others

Salary

$1,884.99 to $ 2,307.87 bi-weekly ($49,198-$60,235/year)

Notes

• This posting is for one full-time position, located in Drumheller, Alberta.
• Hours of work: 36.25 hours/week, Monday to Friday 7:00 a.m. – 3:15 p.m., work week.
• This competition may be used to fill future vacancies at the same and/or lower classification. Candidates with fewer qualifications may be considered and remunerated at a lower classification.

To accurately reflect your related experience/education, in your resume, please include dates (including months and years) associated with all education and work experience.

• For employment: Please indicate whether your work experience is casual, part-time, or full-time. Example: Community Support Worker, Jan 2018 - June 2021, Part-time (three, eight-hour shifts/week).
• For any post-secondary education: Please specify your major and length of program, the educational institution, and the year you graduated.
  • Examples:
    • Bachelor of Arts, major in Psychology, University of Alberta, 2009
    • Social Work Diploma (1 year), Campbell College, 2017
    
    

Final candidates will be required to undergo a security screening.

Due to wait times to receive a completed Criminal Records Check (CRC), applicants that are invited for an interview are encouraged to request a completed CRC (level 1) from their local RCMP/Police detachment prior to their interview. The CRC will only need to be provided upon request.

Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service –
• Pension plans:
  • Public Service Pension Plan (PSPP) –
• Leadership and mentorship programs
• Professional learning and development
• Positive workplace culture and work-life balance
• Research Alberta Public Service Careers tool –

How To Apply

If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system,

Existing employees should access the Career tile in 1GX to submit their application to be recognized as an internal applicant.

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

Resources for applicants:

It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Saren Frias at Saren.Frias@gov.ab.ca.

If this competition is closed as per the May 05, 2023, please continue to check

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