Job Administrative Assistant II in Toronto

Do you thrive in a challenging role in a fast-paced environment? If so, consider this exceptional permanent, full-time opportunity with Seniors Services and Long Term Care Division.

This Administrative Assistant 2 role will be responsible for providing a full range of administrative services at the senior management level. Your topnotch administrative skills will be relied upon daily to deliver effective support in one of the valued City services for seniors. Your excellent communication, organization, time management and critical thinking skills, combined with your customer service focus, diplomacy and tact, will ensure you are a valued member of the team.

Major Responsibilities:

Key Qualifications:

• Considerable experience providing administrative support to senior management, handling a broad range of administrative matters, standard office practices and procedures.

• Considerable experience in planning and organizing appointments, meetings, interviews, conferences and special events.

• Considerable experience in the preparation, drafting, editing and formatting of complex reports, correspondence, charts, tables and statements to Council and/or Committees.

• Considerable experience in taking minutes at meetings, required follow-up activities and handling confidential and complex documents and reports.

• Experience working with confidential materials/information for senior management.

• Highly proficient in the use of a variety of software packages including advanced knowledge of Microsoft Office Suite (including but not limited to Word, PowerPoint, Excel, Visio and Outlook), to prepare correspondence, presentations, create statistical reports and charts related to organizing, analyzing and reporting data.

• Must be flexible to work at various locations, flexible hours, and must be flexible to work long hours to meet operational needs in peak periods, including weekends and evening as required.

• Highly developed customer service and interpersonal skills with the ability to communicate effectively, both orally and in writing, at all organizational levels, including the political level, members of the public and external partners and agencies.

• Strong analytical and problem solving skills with proven ability to handle sensitive issues.

• Excellent organizational and time management skills, including attention to detail, ability to set priorities, meet deadlines and deal with conflicting priorities and work demands.

• Ability to exercise independent judgment and discretion in dealing with highly confidential operational matters and with management staff.

• Ability to research and gather information.

• Ability to develop and implement administrative work procedures and systems.

• Ability to work independently and effectively with minimal supervision, prioritizing work schedule, complete assigned duties within timelines.

• Must be resourceful, flexible, adaptable, and possess a high degree of common sense and initiative.

• Knowledge of, and the ability to handle municipal operations, Council proceedings, and current political issues.

Note To Current City of Toronto Employees

City of Toronto employees are eligible to apply for the posted job opportunity, but cannot hold two different jobs. To be considered for this job posting, you must indicate that you are a "Current City of Toronto employee" on the on-line application form, and provide your "Employee Number".

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.