Job Administrative Assistant III in Vancouver

Job Category

Job Profile

Job Title

Department

Compensation Range

Posting End Date

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

This is a one year full-time term position.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
Provides wide-ranging administrative support of a complex nature to faculty, staff and students within the Department of Asian Studies. Major responsibilities include: Coordinating complex processes within the Chinese Language Program; providing administrative support to various departmental projects; compiling and managing periodic statistical data and preparing regular reports; responding to confidential telephone, email and in-person enquiries; providing support to other CUPE 2950 staff within the Department. This position is 100% office based at UBC’s Point Grey campus. Some evening and weekend work may be required. This is a one-year term position.

Organizational Status
The Projects Assistant works closely with all staff within the Department, reports directly to the Administrator, and works under the supervision of the Administrative Coordinator. The incumbent interacts and communicates with faculty, graduate and undergraduate students, staff, alumni, visitors, staff from other units across campus, and community stakeholders from a wide range of Asian Canadian communities.

Work Performed

Consequence of Error/Judgement

This position interacts directly with faculty, staff, students, visitors and members of the public on all issues related to the Department of Asian Studies. The incumbent must be able to work independently and be able to recognize when matters must be brought to the attention of the Administrator, Administrative Coordinator and/or Department Head.

Supervision Received

Incumbent is required to work independently with minimal supervision, under the general supervision of and broad work direction received from the Administrative Coordinator and Administrator.

Supervision Given
Formally trains new staff on work procedures, and/or oversees work of students and/or temporary staff.

Minimum Qualifications

High School graduation, plus one year of post-secondary education, plus four years of related experience or an equivalent combination of education and experience. Advanced level Mandarin Chinese Language skills required.

Ability to work independently and within a team environment, to prioritize and work calmly under pressure to meet deadlines. Excellent and demonstrable interpersonal, oral and written communication, organizational and decision-making skills. Attention to detail, and ability to create and accurately maintain record and filing system. Ability to exercise tact, discretion and sensitivity with a wide range of people in an intercultural setting. Collegial. Proficiency with WordPress, SISC, Scientia and WDC required. Word processing, spreadsheet, database, web, scheduling and electronic mail applications skills at an intermediate level required. Demonstrated understanding of and commitment to UBC’s Sustainability plan and policies preferred.