Job Administrative Assistant in Remote
Keela, a fast-growing SaaS company, is seeking an ambitious Research & Administrative Assistant to join our team. Reporting directly to the office of the CEO, you will work closely with the Head of Operations, Chief of Staff, and CEO to manage and optimize administrative processes, systems, and data to improve overall business performance. You will collaborate with cross-functional teams as necessary.
Responsibilities:
Office Administration:
- Manage communications and scheduling for the Office of the CEO, including email correspondence, calendar management, and travel arrangements.
- Prepare briefing materials for the CEO in advance of meetings and events, including compiling research, preparing talking points, and summarizing key information.
- Assisting the CEO with preparation for board meetings by briefing them on key information and ensuring they are well-prepared, while also providing support in organizing the agenda and creating presentations for the board.
Market & Product Research:
- Assist in ongoing competitive and market analysis by collecting and organizing data, and helping to identify key trends and insights.
- Support research for feature development by coordinating interviews and surveys, and conducting online research as directed by Office of the CEO.
- Assist in identifying potential strategic partners by conducting initial research and analysis, and preparing summaries for review by the Office of the CEO.
- Help write and review requirements for new features and enhancements by conducting initial research and providing feedback on draft documents.
- Assist the Office of the CEO in preparing materials for new feature business cases by conducting research and helping to compile relevant data and insights.
- Provide support to the QA team with testing activities when there are capacity constraints.
Recruitment and Talent Acquisition:
- Create job postings with coordination from Senior Leadership, as well as source, screen, and interview candidates.
- Schedule interviews for all open positions with relevant stakeholders.
- Organize equipment and install virus scanners for all new hires.
- Conduct police checks for all potential candidates.
- Organize and file offer letters and employment agreements.
Payroll & Benefits Administration:
- Manage employee payroll and benefits.
- Ensure all employees are enrolled in and understand the benefits and compensation package.
- Ensure all employees are set up in onboarding and managed effectively throughout the employee lifecycle.
Accounts Payable Administration:
- Monitor Keela’s accounts payable email and ensure all invoices are paid promptly.
Submit and reconcile expense reports.
- Work closely with Keela’s bookkeepers at the end of each month to reconcile all invoices.
Requirements:
- Bachelor's degree in Business or any related field.
- Proven administrative or assistant experience
- Knowledge of ADP, office management systems, and procedures
- Excellent time management skills and ability to multitask and prioritize work
- Attention to detail
- Excellent written and verbal communication skills
- Strong organizational and planning skills
If you're a dynamic and motivated Research & Administrative Assistant looking to join a fast-paced startup, we'd love to hear from you!
Please send your resume and a cover letter detailing why you'd be a great fit for the role, to hire{at}keela.com. We look forward to hearing from you!
Only applications emailed as above will be considered.
Job Types: Full-time, Permanent
Salary: $50,000.00-$60,000.00 per year
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- Stock options
- Vision care
- Work from home
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
Work Location: Remote
About Keela
CEO: Nejeed Kassam
Revenue: Unknown / Non-Applicable
Size: 1 to 50 Employees
Type: Company - Private
Website: www.keela.co
Year Founded: 2013
