Job Administrative Assistant in Montreal
Please refer to the
How to Apply for a Job (for External Candidates)
job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
This position reports to the Ingram School of Nursing’s (ISoN) Administrative Officer, however, directly supports the School’s Associate Director of Education. The incumbent will be responsible for the following tasks:
- Perform and organize activities to support the daily operations of the unit by ensuring that administrative services are carried out in accordance with established goals and objectives.
- Implement administrative procedures or systems that are moderately complex in support of the faculty, department or unit’s operations and ensure activities meet or exceed established quality requirements.
- Assist with the preparation of operating and capital budgets and research grant applications.
- Plan meetings, conferences and luncheons. Record and distribute minutes.
- Compile statistics and data for inclusion in reports. Update documents and reports, either in print or on the website.
- Provide support for student affairs and academic administrative activities.
- Establish and foster effective working relationships by identifying needs and providing support in the delivery of services.
- Assess and resolve administrative problems. When appropriate, inform supervisor and formulate recommendations.
- Attend meetings.
The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks, which may be performed by an employee whose position has been matched to this generic job description
Other Qualifying Skills and/or Abilities
- Demonstrated experience in managing an office.
- Demonstrated ability to prioritize, multi‐task and meet strict deadlines.
- Customer focused with a proven ability to communicate clearly and effectively with a varied clientele in a client‐centered environment, maintaining a professional tone and manner in both verbal and written communication.
- Proven ability to draft correspondence and other texts as well as proofread and edit documents using appropriate spelling, grammar and punctuation.
- Demonstrated ability to provide support for various administrative activities, including producing reports. Meticulous in documenting follow‐up actions regarding ongoing files. Experience overseeing and managing projects.
- Demonstrated superior English and French written and oral communications skills.
- At ease in a PC environment using MS Word, Excel, PowerPoint, Adobe Acrobat, Outlook, Banner (SIS) and Minerva.
Minimum Education and Experience:
Hourly Salary:
Hours per Week:
Supervisor:
Position End Date (If applicable):
Deadline to Apply:
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
accessibilityrequest.hr@mcgill.ca
.About McGill University
CEO: Suzanne Fortier
Revenue: $2 to $5 billion (USD)
Size: 5001 to 10000 Employees
Type: College / University
Website: www.mcgill.ca
Year Founded: 1821
