Job Administrative Assistant in Calgary
Sunshine Oilsands is a Calgary-based Oil & Gas Company, listed on the Hong Kong Stock Exchange. The Corporation's West Ells SAGD Project is located within the Province of Alberta near Fort McMurray.
We are currently seeking for a full time, permanent Project Administrator for our office in downtown Calgary, AB. The successful candidate will be responsible for technical records management and other administrative duties across all disciplines.
JOB DUTIES AND RESPONSBILITIES:
The successful candidate will report directly to the Chief Executive Officer. They must have a solid understanding of technical records management and administrative support.
Responsibilities of this role include, but are not limited to:
- Implementing and maintaining internal document control/ records management system, including updating and editing existing corporate documents based on current legislation and company policies, field training records, standard operating procedures, and other technical documents.
- Creating and maintaining a comprehensive database of all existing policies and procedures and standardizing and creating appropriate templates for various categories of documents.
- Implementing a document control procedure to ensure the accuracy and accessibility of all company documents.
- Coordinating and tracking the review of project documents to ensure they are complete and accurate and adhere to company standards.
- Assisting with budget control and contracts administration to ensure the financial stability and legal compliance of the company.
- Providing administrative support across all disciplines to facilitate effective communication and cooperation between departments.
- Performing other duties as required to support the overall success of the company.
REQUIRED EXPERIENCE AND SKILL SET:
- 2-4 years of document control experience, preferably in an Oil & Gas company;
- Post-secondary education in Business Administration, Communications or a related field of study;
- Advanced knowledge of Microsoft Office Skills, including Outlook, Word, Excel, and PowerPoint;
- Excellent spelling, grammar, and writing skills;
- Excellent oral and written communication skills to effectively communicate with colleagues and stakeholders;
- Excellent organizational and interpersonal skills to manage multiple tasks and work collaboratively with others;
- Strong multi-tasking and prioritizing skills to manage competing demands effectively;
- Ability to work independently with little to no supervision;
- Sound knowledge of the Oil & Gas industry to understand industry-specific terminology and processes;
- Strong attention to detail to ensure accuracy and completeness of documentation;
- Must be legally permitted to work in Canada.
Job Types: Full-time, Permanent
Salary: $50,000.00-$60,000.00 per year
Benefits:
- Extended health care
- Paid time off
Flexible Language Requirement:
- English not required
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Calgary, AB T2P 2X6: reliably commute or plan to relocate before starting work (required)
Application question(s):
- How many years of experience do you have working in Oil owner operator company?
Experience:
- document control/ records management: 2 years (preferred)
- office services: 1 year (preferred)
Work Location: In person
About Sunshine Oilsands
CEO: John E. Zahary
Revenue: Less than $1 million (USD)
Size: 51 to 200 Employees
Type: Company - Public
Website: www.sunshineoilsands.com\
