Job Administrative Manager in Vancouver

Business Consulting

Cango Immigration is an agency that provides immigrational consultation and services. We are looking for an administration manager position to take care of the daily operations of the business.

Job duties and responsibilities are as follows:

1. Perform daily administrative duties to maintain office workflow:

Greet visitors, ascertain nature of business and direct visitors to appropriate person;

Check and forward incoming emails and other materials, and coordinate the flow of information internally;

Answer telephone and email inquiries, direct and label emails to the appropriate recipients;

Check mailbox 3 times per week (including Monday and Friday), and forward the mails to appropriate recipients;

Maintain an organized office environment;

Order office supplies and maintain inventory.

2. Office operation tasks:

Maintain CRM system database, input and update client records and case records;

Update CRM workflow to meet requirements for use;

Input QuickBooks to record all the payment (amount, date, payment method, etc.) From clients;

Track company credit card expenses and receipts accordingly;

Keep petty cash record and receipts accordingly;

Coordinate with finance department for reconciliation;

Other miscellaneous tasks, i.e. Renew business license and insurance.

3. Reports:

Daily – Report daily sales to finance department for reconciliation;

Weekly and Monthly – Report periodical sales and approved cases to CEO;

Quarterly – Summarize quarterly office work, compare previous data, set goals for next quarter, and report to CEO.

4. Assist RCIC with case-related jobs:

Prepare Retainer Agreement for clients;

Collect payments from clients;

Assist RCIC with case filing as per request;

Organize clients’ files and keep in folders;

Hold periodical RCIC meetings;

Other miscellaneous tasks.

5. Promote company business using marketing tactics:

Coordinate with 3rd parties with company website content and maintenance;

Conduct market research to establish client trends;

Build and maintain relationships with new and existing clients through prospecting and networking;

Develop and bring leads to company and help RCIC close the sales;

Assist with the analyses of marketing data to improve future marketing strategies and campaigns.

Job Type: Full-time

Salary: $19.00-$22.00 per hour

Benefits:

  • Dental care
  • Extended health care

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Bonus pay
  • Commission pay

Ability to commute/relocate:

  • Vancouver, BC V7Y 1K8: reliably commute or plan to relocate before starting work (required)

Education:

  • Bachelor's Degree (preferred)

Experience:

  • Front desk: 1 year (preferred)
  • Administrative experience: 2 years (preferred)

Work Location: In person

Apply Here

About Guangson Consulting

Revenue: Unknown / Non-Applicable
Size: 51 to 200 Employees
Type: Company - Private
Website: http://www.guangson.com
Year Founded: 2006