Job Customer Relations II in Regina
Openings : Up to 10
Type of Posting: Internal & External
Location Name : City of Regina, Regina, Saskatchewan, CA
Date Posted : April 18, 2023
Closing Date: July 28, 2023
Profession : Customer Service, Communications and Marketing
Experience Level(s) : Intermediate
Job ID : 1340
- This posting is seeking candidates who are both interested in full-time hours and less than full-time hours, depending on future need. Less than full-time hours could be up to two shifts per week. All applicants need to be available to work full-time hours during the first two months while training.*
This position provides exceptional customer service in a call centre environment as well as eventual rotation into in-person counter service roles, such as Ambassador and Cashier. Responsibilities include preparation of service requests and inquiries; providing clarification and explanation of bylaws, regulations, policies and procedures; updating computerized records; and performing cash management functions.
Typical Duties Include:
Respond to inbound calls, emails and social media requests from customers to answer their inquiries regarding programs and services for the City of Regina.
Resolves problems by clarifying issues and determining customer needs and requirements; researching and exploring solutions; escalating unresolved problems.
Recommend solutions in the event the City is not responsible for the service requested.
Communicate appropriate information and/or instructions to departments and field personnel using client relationship management software and telephone.
Liaise with departments and other government agencies to determine the appropriateness of referrals.
Determine specific locations for field personnel and assist with answering public inquiries as to where city assets are located using various maps and computer-based mapping tools such as GIS.
Supply departments, news media and the public with information during emergency response situations.
Provide in person services to customers to process applications, transfer services, service order requests, issue passes and permits and sell promotional items.
Calculate, collect, and process payments. Negotiate suitable payment arrangements to clear outstanding and arrears balances and refer collection activity as appropriate.
Maintain customer account information and document all transactions performed in appropriate databases and computer programs.
Act as an Ambassador to City Hall greeting customers, answering inquiries, managing incoming/outgoing deliveries and visitor management.
Comply with all applicable corporate standards, bylaws, policies, and legislation such as The Cities Act, Local Authority Freedom of Information and Protection of Privacy Act.
Provide guidance and education to the public on the use of the City of Regina website.
Redirect inquiries of a more complicated nature to the appropriate area to ensure customer satisfaction.
Perform related duties as required.
Knowledge, Skills & Abilities:
Knowledge of customer/client services, cashier and cash management processes, and reception processes
Knowledge of municipal bylaws, policies, procedures, and practices related to water/sewer, property taxation, property assessment and licensing, and other programs and services
Knowledge of municipal organization structure as well as (related) external agencies programs and services
Knowledge of specific branch as well as the broader division/departments for service delivery
Knowledge of relevant collective agreements, bylaws, policies and procedures, and legislation, including health and safety standards
Knowledge of job-related office productivity software, internet browsers and search engines, enterprise software, discipline-specific software, and technology devices
Communication and Interpersonal Skills
Provides front-line customer service where messages/responses may be met with frustration/rudeness
Explains, clarifies, and exchanges technical and process information
Asks questions to determine appropriate response/action
Responds to escalated inquiries due to complexity to resolve problems
Provides written response to email and social media public queries
Problem Solving and Decision Making
Identifies issues, consults, and follows scripts, policies, procedures, and processes
Determines when to escalate calls and create service requests
Prioritizes and adapts office activities in accordance with daily/weekly/annual schedule within defined timelines/deadlines
Provides ideas and suggestions to improve work processes
Impact
Contributes to a positive experience through provision of customer service, ambassador services, and cashier services
Contributes to health, safety, and well-being self and others
Contributes to completion of work unit activities through completion of sequenced tasks/workflow
Education & Experience:
The knowledge, skills and abilities required for this position are obtained through successful completion of Grade Twelve, and three (3) years’ experience in a front-line customer service environment. Call Centre experience and additional customer service training is an asset.
Working/Other Conditions:
Work independently in a team based, open office environment with minimal supervision, demonstrating sound judgement and a high degree of concentration and composure in a stressful environment.
Perform repetitive hand movements and work in a structured environment.
Works in indoor office environments
Exposure to stressful experiences/interaction with parties who are upset, angry, and/or emotionally charged
Auditory effort during customer service during in-person interactions and inbound and outbound calls
Concentration and visual effort during data/information input, cross checks of data/information, and confirming data/information accuracy
Responds to interruptions to workflow that impact concentration demands
Situational awareness due to health and safety
Uses keyboards, mouse, computers/tablet, and other technology devices
Sits and stands for extended periods of time during designated shifts
Moves, lifts, and carries deliveries/objects/equipment/supplies/files
✓ Note: Testing may be done to evaluate knowledge, skills and abilities.
✓ Note: As per the City of Regina's Criminal Record Check Policy , the successful candidate is required to provide a satisfactory criminal record check.
✓ Note: Successful candidates will be required to provide proof of acquired education.
Jurisdiction: CUPE Local 7
Department: Communications & Engagement - Service Regina
Hourly Salary: $24.67 - $31.40
Annual Salary: $47,036.00 - $59,867.00
The City of Regina acknowledges that we are on Treaty 4 Territory, and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and the homeland of the Métis Nation.
We want to show our recognition and respect to the Nations and the ancestors of this territory, we are grateful for the privilege to be here, to co-exist. We recognize that much of the harms of the past have shaped our relationship; we are committed to our work of building trust. We hope for good and everlasting relationships to create true partnerships with Indigenous peoples.
Regina is committed to employment equity and accessibility. We encourage applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities and persons of all sexual orientations and gender identities/expressions.
Note: The City of Regina strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact Talent at 306-777-7550 or by email at Talent@regina.ca .
About City of Regina
CEO: Sandra Masters
Revenue: $500 million to $1 billion (USD)
Size: 1001 to 5000 Employees
Type: Government
Website: www.regina.ca\
