clerk

Primary Purpose:

• To maintain student attendance records and to serve as secretary to the assistant principal(s).

Qualifications:

• High school diploma or equivalent from an accredited institution (required)

Special Knowledge/Skills:

• Good telephone/clerical skills
• Basic word processing skills/experience
• Ability to follow verbal and written instructions
• Interpersonal communication skills
• Bilingual Preferred.

Major Responsibilities:

Specific Responsibilities and Duties

• Performs general clerical duties, such as filing, typing letters, etc.
• Schedules teacher/parent conferences as needed.
• Receives telephone calls and takes messages as needed.
• Serves as secretary to assistant principal(s).
• Monitors absences.
  • Calls parents of absent students who have not been cleared.
  • Reports any attendance problems to assistant principal(s)
  • At end of day, prints/types updated Unexcused Absence Summary and distributes to all teachers.
  • Prepares attendance reports.
  • Processes, verifies, and distributes attendance violation letters.
  • Writes passes and admits for students.
• Maintain attendance records on the mainframe computer
  • Enter each period’s absentees and tardies
  • Updates computer from call-in list
• Supervises office aides.

Shared Responsibilities:

(May vary with school situation)

• Assists receptionist with calls and visitors.
• Assists Data Clerk when necessary.
• Assists in clinic in nurse’s absence.

Other Duties as Assigned