administrative assistant

The Advanced Capabilities and Systems Group is seeking an Administrative Assistant to help with the responsibilities of the daily operation of a dynamic 45+ person group, encompassing a wide variety of administrative support tasks. The candidate should be team oriented and possess strong communication skills. An ability to work successfully with others and as part of a team is essential, as is the ability to work under pressure in a fast-paced, multi-faceted office. You will have an opportunity to initiate and take part in creative improvements to our existing processes. You will be a highly-valued and appreciated member of our team, contributing to our group’s important mission.

Responsibilities will include management of multiple calendars, group leave calendar as well as coordinate internal and external visits and meetings. Additional responsibilities include but are not limited to answering phones, ordering office supplies, booking travel, completing travel expense reports, enter weekly timesheets, process shopping carts; recruitment and onboarding, release review submissions, security and audit support, and group event planning.

The ideal candidate will be a mature, personable, and responsible contributor to the group office team, able to work both cooperatively and independently, set priorities, and manage multiple concurrent tasks accurately and reliably. Must be able to work effectively with a broad range of personality types across all levels, both within and outside of the organization. Effective communication and organizational skills are essential. Extensive experience with PC operation and Microsoft Office suite is required. Experience with SAP/SRM and electronic document management systems is preferred (but on-site training is provided).

• High School diploma or equivalent is required
• At least 2.5 years of directly related experience required. Post high-school education will count toward experience
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) is required
• Position requires handling of classified material
• Excellent time management and multitasking skills required
• Must have effective administrative skills, attention to detail, be well-organized and able to prioritize multiple complex tasks
• Excellent written and oral communication skills are required

The nominal hours for this position are 8:30 - 5:00 pm Monday through Friday.

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