administrative assistant

Our organization is looking for an organized, outgoing Office Assistant/Receptionist. If you are looking for a great place to work, please read the list of qualifications below.

In this position, you will assist with a variety of clerical and administrative duties. These tasks include greeting clients, answering phones, taking messages, managing email and mail correspondence, and calendaring. You may also assist with invoicing, updating client files, and ordering office supplies. Since you will be the first person clients see as they walk through our door, we are looking for an individual who can maintain a professional appearance at all times.

Essential Functions:

• Answering a multi-line telephone system, routing calls and taking messages (primary focus)
• Respond to emails
• Manage mail correspondence
• Greet clients and visitors
• Running errands
• Help maintain office calendar
• Assist with invoicing
• Perform filing tasks, cataloging items, building sales binders etc….
• Manage inventory of office supplies
• Process error paperwork
• Perform other clerical tasks as needed

This position will work in a professional environment, and it is required to perform the essential functions with regard to professionalism.

Benefits:

• Medical, Dental, and Vision insurance
• Employer matching 401k
• Paid Vacation Time
• Paid Sick Time
• Paid Holidays

Taylor metal is committed to equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, disability, age, genetic information, protected veteran status, or any other unlawful factor and complies with all applicable laws including those regarding consideration of qualified applicants with criminal histories (such as the San Francisco Fair Chance Ordinance).

All external services required will be sought out by Taylor Metal Products

• Principals only – Recruiters, please do not contact Taylor Metal Products for services.
• No solicitations – Do NOT contact us with unsolicited services or offers

Qualifications:

• High school diploma or GED certificate
• Associate degree or bachelor’s degree preferred
• Administrative or clerical experience preferred
• Strong verbal and written communication skills
• Experience with Microsoft Office Suite software preferred (Word, Excel, PowerPoint, etc)
• Computer proficiency
• Organizational and time management skills
• Basic math skills
• Experience working in a professional environment