Position Summary and Objectives

Responsibilities

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  Create purchase orders in Yardi for all department related quotations. Review payable log and close all completed purchase orders.
• Submit invoices to Yardi for completed work as directed by Manager, Construction.
• Perform monthly construction accruals for review by Manager, Construction.
• Manage cost summaries for all projects and ensure a running total is available at any given lime.
• Overseeing vendors in the operating system. Includes creating new vendors and updating existing.
• Create quotations and invoices for tenant related work including all fees.
• Create Letters of Intent and CCDC-2 Contracts for the Construction Managers. Includes ensuring that the Owner identified in the document is correct and that the correspondence is standardized; making the appropriate number of copies; and sending them out for signature by the contractor.

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  Focus on tenant related construction requests. Interact with tenants to get a full scope of work required.
• Engage consultants/contractors as required to obtain quotes on the client's behalf.
• Put together full tender package including front-end documents and arranging site meetings for competitive pricing.
• Schedule, make appropriate arrangements with tenants, and oversee any construction work
• Setup meetings with tenants as required to provide updates on status of work.

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  Embody and support Crown's Health & Safety policy
• Work with other department heads to update all on any operational impacts of work taking place throughout the Complex
• Liaise with tenants annually about any upcoming projects for budgeting purposes.
• Managing any special projects on behalf of the Construction department at the Property Managers discretion.
• Other duties as assigned.

Perform other related responsibilities as requested from time to time

• Post-secondary education with an emphasis on project management
• Accounting or Finance degree an asset

Professional Experience

• 1-3 years of experience supporting the construction department/division in the delivery of development projects or related work experience
• Intermediate to advanced knowledge of Microsoft Office Suite
• Accounting or finance experience an asset
• Familiarity with construction software including Procore and/or Yardi Construction Manager
• Knowledge of the building development/redevelopment industry, construction methods, architectural drawings, furniture and space planning concepts, building codes, technical requirements for business relocation etc.
• Knowledge of budget preparation and tracking