Job Summer Administrative Assistant in Toronto

Administrative Assistant

8 week contract - Canada summer jobs

July/August

Land Acknowledgment

Boost Child & Youth Advocacy Centre (Boost CYAC) is situated on the traditional territories of the Wendat, Anishinabek Nation, the Haudenosaunee Confederacy, and the Mississaugas of the New Credit First Nation, who have been the traditional caretakers of this land for thousands of years. This land is covered by the Dish With One Spoon Treaty between the Anishinaabe, Mississaugas and Haudenosaunee that bound them to share the territory and protect the land. Subsequent Indigenous Nations and Peoples, Europeans and all newcomers have been invited into this treaty in the spirit of peace, friendship and respect. We are grateful to share this land as treaty people who learn, work, and live in the community with each other.

Organizational Overview

Boost Child & Youth Advocacy Centre (Boost CYAC) is a registered charity that provides a range of services to children, youth and families, who have experienced abuse or violence, within the City of Toronto. We provide individual, group, family and community services that include trauma counselling, advocacy and support services during child abuse investigations, court support and accompaniment services and abuse and violence prevention materials and trainings. Boost CYAC is accredited by the Canadian Centre for Accreditation, an independent non-profit organization that offers accreditation specifically tailored to community-based health and social services across Canada.

Position Overview

Canada Summer Jobs is an initiative of the Youth Employment Strategy, which is the Government of Canada’s commitment to help young people between the ages of 15 and 30, particularly those facing barriers to employment, get the information and gain the skills, work experience and abilities they need to transition successfully into the labour market.

The program provides wage subsidies to employers from not-for-profit organizations, the public-sector, and private sector organizations with 50 or fewer full-time employees, to create quality summer work experiences for young people. New expanded eligibility now includes all youth aged 15-30, and is no longer restricted to students.

Boost CYAC is seeking to fill the role of Administrative Assistant, who will be responsible for providing day to day administrative support, including but not limited to greeting clients, scheduling meetings, filing, assisting with special events, correspondence and program/departmental initiatives.

Qualifications

• Excellent administrative skills, including solid working experience using relevant technology such as Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat and the Internet.
• Knowledge and experience of anti-racist and anti-oppressive practices and the ability to work from an anti-racist/anti-oppression and trauma-informed practice framework.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with multiple stakeholders, including visitors, staff, internal and community partners.
• Excellent written and verbal communication skills.
• Ability to work independently on projects, from conception to completion, and to multi- task and meet deadlines in a fast-paced environment.

Responsibilities

• Greet and sign-in clients and guests to the centre and connect them with appropriate staff members.
• Respond to phone calls and emails at front reception and forward callers to appropriate staff members.
• Provide back up support for front desk reception.
• Book client/meeting rooms for staff members.
• Fax and photocopy documents as required and requested.
• Schedule meetings, manage attendance and complete meeting minutes as requested.
• Assist program and departments with time-limited administrative projects, as requested.
• Other administrative tasks as required.

Additional Information

Work Schedule: Monday to Friday, 35 hours per week, in office – this is not a remote role.

Boost CYAC is and equal opportunity employer and is strongly committed to a workforce that reflects the diversity of the populations we serve. We encourage applications from all qualified individuals including applicants from all cultures, racialized communities, abilities, diverse sexual and gender identities and others who may contribute to the further diversification of ideas.

Boost CYAC believes that vaccination is a key element in the protection of our clients, families, employees, students, volunteers and contractors against COVID-19. As a condition of employment, proof of full vaccination or exemption under the Ontario Human Rights Code must be submitted to Human Resources seven (7) calendar days prior to start date.

Boost CYAC is committed to providing accommodation in all aspects of the recruitment and hiring process under the Ontario Human Rights Code and the Accessibil

ity for Ontarians with Disabilities Act (AODA). The Manager of Human Resources will work with applicants to arrange reasonable and appropriate accommodation at any stage of the recruitment and hiring process.

We thank all applicants for their submission; only those candidates selected for an interview will be contacted.